Special Events

CITES > ClassTech > Guidelines

Requests for Codes and ITS Usage
The Integrated Teaching Systems (ITS) are available for use by instructors and departments for all events that fit within the academic mission of the university. This includes but is not limited to, catalog listed courses, seminars, guest lectures, faculty candidate presentations, and dissertation defense. We consider other uses of the classrooms to be "special events." A number of special events take place on campus every day of the year. When these events require audiovisual support in the campus-managed classrooms, our office is often involved.

Instructors may request codes for ITS classrooms when they provide information about their course through the ClassTech online request form. This includes professors, instructors, lecturers, and teaching assistants. When a request is made by a UIUC staffperson that is not a course, or by a non-UIUC staffperson, we will inquire about the nature of the event. Codes will not be issued to UIUC students or individuals not affiliated with the university.

Individuals not affiliated with UIUC (e.g. visiting speakers) and UIUC students are not allowed to possess ITS security codes.

A usage fee is assessed when special events make use of the resident audiovisual equipment in the classroom (ITS). The fee is assessed each time the equipment is used and on a daily basis. As of July 1, 2004, the usage fee is $50. However, for Foellinger Auditorium and Lincoln Hall Theatre, the cost is $75 per use.

Room	Usage Fee	Assessed	Equipment Reservations
Foellinger Auditorium	$75	Per day	Handled through the Office of Facilities Management and Scheduling
Lincoln Hall Theatre	$75	Per day	Handled through the Office of Facilities Management and Scheduling
All other ITS rooms	$50	Per day	Handled through CITES Classroom Technologies

Technical Assistance

Although we do not always have the resources to provide operational or technical assistance, it can be provided in certain circumstances. Please contact our office as early as possible if assistance may be required. The fee assessed for our assistance varies with the level of specialized support required. For example, the rate charged for a CITES Classroom Technologies operator is typically $25 per hour during regular business hours and excluding overtime.

Registered Student Organizations (RSOs) or student-sponsored events

Many RSOs wish to make use of the ITS equipment in campus classrooms. Although students are not allowed to have the ITS access codes, the group can enlist a faculty or staff person to serve as an audiovisual operator. The appropriate staffperson needs to be a full-time UIUC employee and one who is willing to learn how to operate the ITS equipment, stay in the ITS classroom for the duration of the event, and properly secure the equipment when complete. The usage fee will also be assessed.

If CITES Classroom Technologies staff are available, they may also serve as an operator if requested. Contact our office for more details about their rates.

RSOs should also inquire about the use of the projection systems provided through the Registered Student Organization office in the Illini Union.